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Saturday, October 6, 2012

Checklist For Getting a JAD Started


  1. Define the Project
The JAD Project Leader meets with the Project Sponsor to complete a JAD Project Charter.
  1. Form the JAD Group
 The Project Leader and Project Sponsor form the JAD Group making sure you have all affected areas represented. You will need a Project Sponsor, Project Leader, Business Users and Systems Analysts. A JAD Group should have 8 or fewer total members. It is hard to be effective with more than 15 members.
  1. First JAD Meeting - Kick off Meeting
Your first JAD meeting may have the following agenda items:
    Share problem definition and overall goal. Get consensus on these two items.
    Train each member of the new group on what a JAD Group is so they will understand the purpose, the roles and how a JAD works.
    Establish JAD Group expectations/responsibilities.
    Determine meeting frequency, time and place.
    Determine roles - Project Sponsor, Project Leader, Record Keeper, Timekeeper, Clients.
    Continue holding JAD meetings approximately every week or every other week until you have reached consensus on a design.
  1. JAD Meetings - Planning, Analysis, Design Phase
    Review the current process - map it out
    Identify Problems/Challenges in the current process
    Brainstorm solutions for those problems and challenges
    Benchmark other organizations for possible solutions
    Consider Buy vs. Build
    Survey your customers for problems and ideas
    Evaluate list of generated ideas
    Determine your course of action - tasks to be accomplished
    Develop your timebox - list of tasks, who is assigned and when each task is due.
    Present the Project Design to the Project Sponsor and Representative Customers and Get the Thumbs Up
    Communicate, Communicate, Communicate
  1. JAD Meetings - Development, Execute, Finish Phase
Meet every 2 weeks to make sure the development stays on track
Agenda - how did we do on our goals?
    Discuss problems and challenges
    Make decisions jointly
    Set goals for next meeting
    Assign tasks
Assign as many of the project duties as possible to members of the JAD this helps build buy in and a feeling of ownership towards the project.


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